When you operate a small business fleet, your needs can be much different than a large fleet of vehicles. You probably don’t have time to pour over data regarding minutes per stop, miles per user by time of day, average fuel consumption during certain hours, and even more complex data. For the most part, you are probably focused on a list of questions like these:
- Where are my workers now?
- When did they arrive at their current location?
- How much time did they spend at each site yesterday or some day last week?
- Did they go directly to the job site or stop somewhere on their way?
- How long was that lunch?
- Did my sales guy make all of the stops he said he did?
- Did my driver report every job he took?
- Did my tow truck driver report every haul he made?
If you are like most small fleet owners, fleet tracking is more about saving labor and making sure you get paid on every job done with your vehicle. Big data and analytics are great if you manage a ton of vehicles in a fleet. But, for the small fleet owner, you just need the facts and quick.
5 Incredibly Important Fleet Tracking Reports
- Landmark Stops – This fleet tracking report gives you how much time your employees or drivers spent at locations you know about. If you let employees take vehicles home, you might landmark every driver’s house. You might landmark the “shop” to know how long vehicles are wasting time there and therefore not billing for the service you provide.
- Location History – This report shows every place the vehicle have been over a period of time and how they got there.
- After-Hours Location Reports – Your fleet vehicles are meant to be used for work for your company – not for personal use or business. As such, the After-Hours Location report gives you all of the fleet travel taking place outside of your designated working hours.
- Mileage Reports – It is very easy to compare a mileage report to a gas bill for the month and see if the travel matches the amount of fuel used. We have a report of a single driver magically going from a $1,500 per month fuel bill to $300 per month the very month GPS tracking was added to his truck. Amazing the coincidence!
- Service Report – Even with just a few vehicles in a fleet, service tracking and reporting helps maintain proper vehicle maintenance. With this, you can track tire changes, tire rotations, oil changes, and other maintenance items.
In general, small fleet tracking should be extremely easy to use. it should be accessible from anywhere in the world and priced at a point that allows you to operate your business very efficiently.